How Much Does Onboarding Training Video Production Cost In 2025?
methodology:
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Onboarding Training Video Pricing
At Advids, our team of expert video creators are ready to help you boost conversions with compelling videos. We leverage proven strategies and cutting-edge creative expertise to produce high-impact onboarding training videos.
Advids Expertise
Join the 3,400+
who trust Advids to elevate their brands with compelling onboarding training videos.
Many video providers rely on generic templates. That’s not how we create at Advids.
Key Takeaways
- 83% of founders struggle to concisely communicate their mission in a compelling way.
- 37% of founders primarily distribute their mission statement videos through their company website
- 62% of founders use website traffic and brand awareness as key performance indicators (KPIs).
- 18% of founders admit to lacking a deep understanding of their target audience's needs.
- 49% of founders rely on qualitative feedback (e.g., surveys, interviews) to measure impact
Factors
What factors influence the cost of onboarding training video creation?
Understanding the factors that influence video production costs is crucial for effective budgeting. Let's break down the key elements that can affect your onboarding training video's final price tag.
Primary Factors:
1. Video Length: A longer onboarding training video, say three minutes versus one minute, naturally requires more production time and resources, thus increasing the cost.
2. Video Design Complexity: Intricate animations, like a 3D product visualization for your onboarding training, or detailed motion graphics, will require more design work and specialized software, impacting the overall cost.
3. Video Production Scope: Extensive pre-production for your onboarding training video, including in-depth scripting, storyboarding, and multiple rounds of revisions, adds to the project's complexity and cost.
Secondary Factors:
4. Voice-over Talent Selection & Direction: A professional voice-over artist with experience in narrating onboarding training videos can elevate the production quality, but their expertise comes at a higher cost.
5. Motion Graphics Style Complexity: Detailed animations or micro-interactions within your onboarding training video, even for a simple whiteboard animation, can increase the production time and cost.
6. Number of Revisions: Multiple rounds of revisions to the script, visuals, or audio for your onboarding training video will extend the project timeline and increase the overall cost.
How to optimize onboarding training video creation budget?
Managing your onboarding training video budget requires considering these 6 factors, which can impact the cost by as much as 40%. A well-structured budget helps create engaging videos without overspending. Our advice? Engage a video production agency early and allow them to tailor a quote to your specific onboarding training needs. Ready to plan?
Our simple budgeting guidelines are:
Define Must-Haves: What core elements are essential for your onboarding training video's success?
Collaborate Early: Work closely with your chosen agency from the outset to align creative vision and budget.
Explore Options: Discuss alternative approaches with your agency. For example, a 2D animated software demo might be a cost-effective alternative to a live-action shoot, potentially saving 20% or more.
How to get exact budget for your onboarding training video production?
Start by gathering key information and communicating effectively with potential agencies. This proactive approach will help you secure accurate pricing and avoid surprises. What's your first step?
To get a precise budget for your onboarding training video, provide agencies with 1-2 reference videos, a clear brief outlining your objectives, and a basic video outline. This helps them understand your vision. Next, inquire about their project workflow, including milestones, payment terms, revision flexibility, and future video update options. Understanding these aspects can affect the cost and ensure a smooth process. What else is important?
Scope of Work: Request a detailed scope of work outlining all deliverables for your onboarding training video.
Premium Extras: Inquire about any premium extras included in their packages, such as custom music or expedited delivery.
Client Input: Clarify the level of creative input expected from you throughout the onboarding training video production process.
Discounts & Partnerships: Explore potential discounts for long-term partnerships or bundled services. 49% of businesses are open to using a video production agency, so leverage this to negotiate favorable terms.
Negotiate: Always ask for a special price, clearly presenting your budget and the value you bring as a client. This can save money and establish a strong working relationship. Remember, 37% of businesses already use data-driven creative for their onboarding, so highlight your understanding of the landscape.
Overall average cost of onboarding training video
The average cost of a 15-second onboarding training video is $905, with prices ranging from $1000 to $8000.
Geographical spending on training video production -
Companies types and their onboarding video production budgets -
With remote work and advanced software paired with modern ai powered graphics software, agencies are able to deliver the same quality in 2025 at a lower budget of 24% compared to previous year. Returning clients expect to get the same quality of onboarding videos at a discounted price of 28% to 34% on average.
Data source - Advids surveyed in 2025 , 80 of its clients and 12 agencies to calculate the average cost & spending.
Onboarding Training Video Pricing List
We'll explore various onboarding training video styles, outlining their production scope, cost, and ideal use cases to help you make informed decisions. This breakdown covers production timelines, typical video elements, and pricing estimates for each style, facilitating a clear understanding of the investment required for your onboarding video needs.
Below is average per minute pricing
1. Animated Slideshow Pricing: $400 - $1,400
Use Cases: Product Overview, Process Training, Policy Updates
Ideal Length: 30 seconds, 60 seconds
Video Elements: Text animations, Stock footage, Transitions
Production Timeline: 1-2 weeks
2. Whiteboard Animation Pricing: $700 - $1,700
Use Cases: Onboarding, Feature Highlight, Problem/Solution
Ideal Length: 30 seconds, 60 seconds
Video Elements: Hand-drawn animation, Simple characters, Text overlays
Production Timeline: 2-3 weeks
3. Animated Explainer Pricing: $1,000 - $2,500
Use Cases: Concept Explanation, System Overview, Workflow Training
Ideal Length: 30 seconds, 60 seconds
Video Elements: Character animation, Backgrounds, Icons
Production Timeline: 3-4 weeks
4. Motion Graphics + UI Pricing: $1,200 - $3,000
Use Cases: Software Tutorial, App Demo, UI/UX walkthrough
Ideal Length: 30 seconds, 2 minutes
Video Elements: Screen recordings, Animated graphics, UI elements
Production Timeline: 3-4 weeks
5. 2D Animated Software Demo Pricing: $1,500 - $3,500
Use Cases: Software Training, Feature Demonstration, Product Walkthrough
Ideal Length: 15 seconds, 2 minutes
Video Elements: Screen capture, 2D animation, Text annotations
Production Timeline: 4-5 weeks
6. Live Action Demo Pricing: $1,800 - $3,500
Use Cases: Product Demonstration, Company Culture, Team Introduction
Ideal Length: 30 seconds, 3 minutes or longer
Video Elements: Live footage, Screen recordings, B-roll
Production Timeline: 4-6 weeks
7. 3D Product Visualization Pricing: $2,500 - $4,500
Use Cases: Product Showcase, Design Overview, Technical Explanation
Ideal Length: 15 seconds, 2 minutes
Video Elements: 3D models, Textures, Animations
Production Timeline: 6-8 weeks
How much does onboarding training video production cost?
Ever wondered how video production costs align with your training goals? In our experience, onboarding training video production typically ranges from $400 to $2,500, with a good starting estimate around $1,100 for a one-minute video. A radical thought: quality doesn't always demand exorbitant prices. Smart budgeting, combined with the right creative approach, can yield exceptional results. One benefit of professional production is the inclusion of essential services like scriptwriting, voiceover, music licensing, and revisions, often bundled into the overall cost. Many production companies offer tiered packages—basic, standard, and premium—each with varying features and price points. Remember, 83% of businesses report a positive ROI from onboarding training videos. Costs can vary based on video length, complexity, and post-production needs. While a 60-second video falls within the average range, shorter, impactful 15- to 30-second videos can be highly effective for specific training modules, offering a focused message at a potentially lower cost. Custom production means your video is tailored to your specific needs and brand, unlike generic templates. This customization can significantly elevate your returns by resonating more effectively with your audience.
How does onboarding training video creation pricing work?
comparing quotes requires looking beyond just the numbers. Evaluate the balance between quality and cost. A lower quote might reflect less experienced talent or limited resources. Assess expertise and team experience relative to the price. One often-overlooked factor is the inclusion of value-added services. For example, a whiteboard animation, while seemingly simple, can involve intricate design and animation, impacting the final cost. Align your pricing research with your video goals. If your goal is high engagement and conversion, investing in higher-quality production is often justified. Consider your budget and desired outcomes to make informed decisions.
Data roundup
Do you plan to increase or decrease video content budget?
71%
Increasing
Source: Advids
22%
Decreasing
Source: Advids
7%
No Change
Source: Advids
What is the average pricing range for custom onboarding training video creation?
For truly custom onboarding training videos, 3D product visualizations stand out. These videos require specialized skills and software, demanding a higher level of production expertise. Consider this style when showcasing intricate product features or demonstrating complex processes. Maximize impact with a fully custom approach, especially when visual detail and realism are paramount. For this level of customization, expect a pricing range between $2,000 and $3,500, reflecting the intensive production process and specialized talent involved. This investment is justified by the enhanced engagement and impactful learning experience it delivers.
What is the estimated cost range for a 60 seconds onboarding training video?
A 60-second onboarding training video typically falls within the $400 to $2,500 range. Negotiate value by exploring options beyond the initial quote. Maximize your 60 seconds by requesting deliverables like versions with different calls to action, various aspect ratios for different platforms, and raw files for future edits. Consider versions tailored to specific user personas with minor edits. For instance, a live-action demo can be repurposed with slight modifications to address different departments or skill levels. These additions enhance the video's versatility and long-term value, maximizing your investment.
Data roundup
Are you happy with the quality vs cost of your current video creation agency?
74%
Yes
Source: Advids
12%
No
Source: Advids
14%
Not applicable
Source: Advids
What are your costs for different onboarding training video production types
How should we select an appropriate onboarding training video production method given budget constraints? Creating onboarding training videos ourselves utilizing DIY software, commissioning freelancers, establishing internal teams, or collaborating basic video agencies versus specialized onboarding training video production agencies can vary depending upon project scope, which typically costs around specific price points. Let's analyze each option's relative merits demerits.
| Production Type | Pros | Cons | Pricing Range |
| DIY Software | Cost effective, Easy to use, Full control | Limited features, Time intensive | $ 40 to $ 220 |
| Freelancer | Cost effective, Specialized skills | Limited resources, Inconsistent quality | $ 200 to $ 700 |
| In-house Team | Brand consistency, readily available | Higher overhead, Requires management | $ 400 to $ 1,400 |
| Basic Video Agency | Professional quality, Faster turnaround | Less specialized, generic content | $ 300 to $ 900 |
| Onboarding Training Video production Agency | Expertise, High quality, Scalability | Higher pricing | $ 400 to $ 2,000 |
How much does it cost to hire a professional Onboarding Training Video production agency?
Finding the right agency for your onboarding video can feel overwhelming, right? We understand the challenge of balancing cost and quality. In our experience, professional agency pricing for a one-minute video typically ranges from $2,000 to $4,000. Before committing, we strongly recommend comparing detailed proposals from several agencies. Don't just look at headline numbers; scrutinize their portfolios, read Google reviews from past clients, and assess their communication style. A strong agency will be a long-term content partner, not just a one-off vendor. Consider factors like their creative vision and how well they understand your needs. Creating a shortlist based on cost, production quality, and responsiveness will help you make an informed decision.
How much does freelancers cost to create Onboarding Training Videos?
Hiring a freelancer might seem appealing due to potentially lower costs, but it's crucial to weigh the pros and cons. While freelancers can be reliable, especially those with proven experience, managing a project with a solo freelancer can be more challenging than working with a full agency team. Freelancers may also lack the comprehensive research and pre-production skills of a larger agency. Expect to pay significantly less—potentially 30% to 70% less than an agency—with freelancer rates ranging from $500 to $1,400 for a one-minute video. However, remember that freelancers often charge hourly, typically between $15 and $25 per hour, depending on their location and expertise. The total cost can quickly escalate if the project requires extensive revisions or unexpected changes.
How much does DIY cost to create Onboarding Training Videos and their limitations?
We understand the appeal of DIY video creation, especially with platforms like VideoGen and Animoto offering user-friendly tools. These platforms, with monthly subscriptions ranging from $40 to $220, can be tempting. However, before diving in, we advise careful consideration. While you can create a video, achieving professional quality and engaging your audience effectively requires more than just a template. Your goal should be clear, and the chosen template must align perfectly. Test your DIY video with a small group first to gauge its effectiveness. Invest time in crafting a strong narrative and script using AI tools for content research, rather than relying solely on text-to-video prompts. Remember, a poorly executed DIY video can negatively impact your brand.
FAQs about onboarding training video production costs
Get answers to common questions about the cost of onboarding training video production below!
How much does onboarding training videos creation cost in 2025?
On average, onboarding training videos production cost $400 to $2,000 per minute. Early-stage startups often spend under $1,900 per minute, while established brands focus on quality and tend to spend upwards of $3,100 per minute.
Source Data
| Cost | % of marketers |
| $1,100 - $1,700 | 19.97% |
| $1,701 - $2,500 | 20.17% |
| $2,501 - $4,000 | 33.57% |
| $4,001 - $5,000 | 15.29% |
| $5,001 - $7,000 | 4.84% |
| More than $7,000 | 6.16% |
How much is higher pricing relevant to higher onboarding training videos quality?
Higher pricing is directly related to higher quality (68% of respondents). And (26% of respondents) think cost increase does not guarantee a great output always for onboarding training videos.
Source Data
| Cost | % of marketers |
| High Price is equal to High Quality | 68% |
| High Price sometimes get High Quality | 26% |
| Low Price can get High Quality | 6% |
What budgets should be allocated for onboarding training videos production for the entire year?
Marketers who have already produced video content in 2025 are 76% more likely to increase budgets. While marketers creating onboarding training video content for the first time plan to spend less than $7,000 in 2025.
Source Data
| Budget | % of marketers |
| $4,000 - $6,000 | 19.97% |
| $6,001 - $10,000 | 25.17% |
| More than $10,000 | 54.86% |
What are the key factors that influence the overall cost of an onboarding training video?
Key cost factors include video length, complexity, animation style, voiceover talent, music licensing, and revisions. Careful planning helps manage these costs effectively.
What is a reasonable budget to allocate for a high-quality onboarding training video?
A reasonable budget ranges from $500 for simple freelancer-created videos to $2,000 or more for complex productions by agencies.
How does the pricing for an onboarding training video differ between a freelancer and a production agency?
Freelancers typically charge $500-$2,000, while agencies range from $400-$2,000, potentially offering broader expertise and resources.
Is it possible to produce an effective onboarding training video with a limited budget, and what compromises might be necessary?
Effective videos can be made on a budget by prioritizing essential content, using stock footage, and simplifying animation. Compromises may be needed.
Considering the potential long-term benefits, what is the typical price range for a comprehensive onboarding training video program that scales with growth?
A scalable onboarding program's price varies greatly depending on features like interactive elements, multiple language versions, and platform integration.
